Collect the information you need
Structure intake and identify the documents and clarifications the legal team needs. Follow up on outstanding items with the departments responsible.
SOLUTIONS / IN-HOUSE LEGAL TEAMS
Keep pace with the business. Stay in control.
Connect requests, documents, policies, and teams to manage legal work from intake to delivery. Use AI to support analysis and automate steps, with clear responsibilities, approvals, and operational visibility.
Book a demoExplore applications for your legal teamLOOPLEX · LEGAL OPERATIONSIllustrative example
01 / CONTEXT
The information behind the request.
Supplier's draftDocument received
PDFCommercial termsInformation from Procurement
PDFContracting policyLegal team's reference
PDF ASSISTANT + TEAM
Contract review
Draft and commercial terms reviewed against company policies.
Points for assessmentAnalysis supported by Assistant
LGResponsible legal teamGuidance, review, and approval
02 / CONTINUITY
Every step has an owner.
- Requesting department
- Legal team and approvers
- Contract monitoring
AGILITY. COORDINATION. CONTROL.Explore the possibilities
SUPPORTING THE BUSINESS
Give business requests a clear path forward
A contract, a legal question, or a lawsuit brings together information and people from different departments. Organize service delivery so that every request has context, clear ownership, and defined next steps.
Route the work
Assign work according to the type of request, priority criteria, and team responsibilities. Bring in specialist review when needed.
Track work through to delivery
Keep documents, analyses, and decisions linked to the matter. Make progress visible and preserve the history for future reference.
POLICIES IN PRACTICE
Apply company policies as you work
Your legal team's criteria can guide analysis and execution at every stage. Use playbooks to organize contractual positions, negotiation limits, information requirements, and approval conditions.
Assistant uses the available guidance to support reviews, prepare documents, and identify questions that need assessment.
COMPANY POLICIES
Clear criteria for every next step.
APPLIED TO THE CONTEXT OF THE WORKConsistency in recurring situations
Apply approved templates, clauses, and criteria to recurring work.
Attention to exceptions
Identify terms that depart from your standards and refer relevant issues to the people responsible for assessing them.
Approvals at the right time
Define who should review, which situations require authorization, and what information is needed to support the decision.
CROSS-TEAM COLLABORATION
Coordinate legal, business teams, and outside counsel
Legal work often depends on people outside the department. Looplex helps organize those interactions, linking requests, documents, and deliverables to the same matter.
When preparing a defense, for example, the legal team may need customer service records, HR documents, and financial information. Evidence collection organizes these needs, assigns tasks, and brings the materials together for analysis.
ONE REQUEST. DIFFERENT TEAMS.
Request contextDocuments · History · Guidance
BTBusiness teamsDocuments and information
LGLegalAnalysis and coordination
OCOutside counselWork and deliverables
Defined responsibilities and permissions
- Define what each participant needs to provide or carry out.
- Track deliverables and missing information.
- Share the context each participant needs, according to access permissions.
- Preserve analyses and guidance as work moves between in-house teams and outside counsel.
In configured workflows, steps can be delegated to AI and connected to company systems, with oversight from the people responsible.
IN PRACTICE / CONTRACT REVIEW
From a contract request to approval
See how a proposed contract can move forward with company criteria and the right people involved.
STEP 01 / 05
Receive the request with context
Collect the draft, the purpose of the contract, commercial terms, and the information needed for legal analysis.
PROCUREMENT REQUESTEXAMPLE
A contract with context
Supplier's draftDocument received
DOCXCommercial termsInformation from the requesting department
FOUNDATIONInformation collected to begin legal analysis.
STEP 02 / 05
Analyze it against policies
Review the document with Assistant, compare its terms with applicable guidance, and organize the issues that need attention.
COMPANY CRITERIAEXAMPLE
Analysis starts with applicable policies
Contracting policyGuidance for analysis
GUIDEIssues to considerTerms identified in the draft
ANALYSISAssistant supports comparison and organizes the issues.
STEP 03 / 05
Route exceptions for review
A term outside the defined limits can be referred for specialist assessment or approval, together with the information supporting the analysis.
EXCEPTION HANDLINGEXAMPLE
A term requires assessment
Nonstandard termIssue identified for assessment
ATTENTIONDecision ownerRouting according to approval authority
REVIEWContext and information accompany the approval request.
STEP 04 / 05
Draft and review changes
Develop suggested wording and track negotiated versions. The responsible professional reviews the content and guides the next steps.
REVIEW AND NEGOTIATIONEXAMPLE
Changes follow the guidance
Suggested wordingPrepared for professional review
DOCXVersion historyRelated changes and guidance
VERSIONSThe responsible professional verifies the content and guides the next steps.
STEP 05 / 05
Preserve the outcome of negotiations
Keep the contract, decisions, and relevant obligations linked to the matter to support monitoring, review, or renewal.
TRACKINGEXAMPLE
The outcome stays linked to the matter
Contract and documentsContract records
DOCXDecisions and obligationsInformation for follow-up
RECORDRecords available for reference, review, and renewal.
Illustrative workflow example. Execution follows the criteria and reviews defined by the organization.
VISIBILITY TO MAKE DECISIONS
Get a management view of legal operations
Bring together information on requests, matter portfolios, and service providers to understand bottlenecks and identify matters that need attention.
Service delivery and team capacity
Track volumes, progress, and response times. Identify outstanding items and stages where work accumulates.
Outside counsel performance
Analyze deliverables, turnaround times, and performance indicators. Use consistent criteria to monitor services provided.
Case risks and impact
Connect documents, decisions, and analyses to recorded assessments. New developments can inform updates, subject to the organization's criteria and validation.
Legal resources and spend
Review resource allocation and the costs associated with the work. Support decisions about priorities, team structure, and the use of external services.
PRACTICE AREAS
Support your team's core areas of work
Litigation
Coordinate matter portfolios, evidence collection, and outside counsel. Analyze decisions and track their effects on cases and risk assessments.
Explore litigation solutionsContracts
Connect requests, analysis, negotiation, and approval to company policies. Organize documents and information to track obligations, renewals, and terminations.
Explore contract solutionsCorporate
Organize corporate instruments and documents across different companies. Coordinate drafting, review, and approval with templates, shared information, and a record of the work.
Explore corporate solutionsADOPTION AND GOVERNANCE
Plan adoption around your operations
Start with a recurring request or a workflow that requires extensive coordination. Define the data needed, applicable policies, and each team's role.
Clear responsibilities
Establish who directs, carries out, reviews, and approves each step, including work supported by AI.
Access based on involvement
Set permissions so that in-house professionals and outside counsel work with authorized information.
Connections to company systems
Plan the integrations needed to bring information together and maintain continuity between legal and other business functions.
SEE IT IN ACTION
Give legal more capacity to support the business
Discover how Looplex can help your team handle requests, apply policies, and coordinate work with business teams and outside counsel.
Book a demo